What you should look for when hiring function venues Melbourne?
Organizing a business meeting or a corporate event starts with choosing a flawless venue. To get a function venue Melbourne that ticks all the boxes, we have provided a guide to help you. Here are the most important things to consider:
Here are our top seven venue hire questions you need to ask before making a booking:
What is your function venues Melbourne hire fee & cost per head?
You don’t want to be hit with a hefty invoice after the meeting. This is why you must find out in advance the fees being charged for hiring the function venue Melbourne as well as the average cost per head. With this information, you can plan better and know what to expect.
What other events are being held at the function venues Melbourne?
It is important to know the events that have been scheduled to run at the same time as your function in the function venue Melbourne you considering hiring. This information can help you to prevent any interference that might occur during your party. For instance, if you are organizing a meeting with investors, you wouldn’t want to be in a place where youths will be holding a jamboree.
How do I book an event at a Function venues Melbourne?
Ideally, you want a venue that makes it as easy as possible to book your event. Talk to the person in charge to see if the process is one that you can navigate easily and not a complex one.
Is there security available at the function venues Melbourne event?
If you are organizing a business meeting, you will want security for your guests and their belongings. Check to find out if the function venue Melbourne provides security or if you will have to arrange for it privately. In the latter case, it will have cost implications on your budget.
What are the inclusions for the room?
Often what you see in the brochure is not included in the room you are specifically requesting to hire. Asking about or, even better, requesting to see the room and what it includes is a perfect start to your search and will eliminate anything that doesn’t meet your criteria
Are there parking spaces available for guests?
How people will get to your event is very important, and depending on the location it is imperative that suitable travel arrangements are made. Generally, if the venue is in the city, parking may be limited. This is something that you must know in order to inform your guests. Depending on your requirements, lack of parking may exclude some venues.
What is the room capacity?
A function room may look large, but have a small occupancy, this is because occupancy is determined by exits and not overall size. Older large buildings may have the space but not the permits to accommodate larger gatherings. You should plan for an occupancy ten percent over your guest list, and pick a venue that suits.
When can the room be accessed for set up?
Some venues may have tight schedules and this may limit your ability to access the room and set it up to your requirements. Check the hire times of the specific venue, does it include ample time for the set up to be completed? If not, you may need to book the room for longer than the event will be held.
Not only set up! Remember to account for the cleanup time, or if cleanup is included in the function venue hire fee. If not you should schedule the hire for longer to accommodate this time.
What are the catering options are available?
If your function is having food and drinks, then you’ll need to know what catering options are available at the venue. Do they have a restaurant or a full service bar? Anything staffed by the venue will most likely cost more, to save money on your hire ask of the kitchen or bar is available for use without staff.