When sorting out an exceptional occasion, you need a setting that is similarly as significant as the event. Regardless of whether you are orchestrating an extravagant wedding; a family birthday party; or a corporate item dispatch, there’s no uncertainty that the setting determination is instrumental to you and your visitors’ general happiness regarding the occasion.
What you should look for when hiring function space Docklands?
Hiring a Function Space in Docklands can be challenging at the best of times and absolutely frustrating the next. Even when you know exactly what you need there can be moments when you forget to ask; or perhaps you didn’t know.
Here are our top seven venue hire questions you need to ask before making a booking:
What are the inclusions for the room?
Often what you see in the brochure is not included in the room you are specifically requesting to hire. Asking about or, even better, requesting to see the room and what it includes is a perfect start to your search and will eliminate anything that doesn’t meet your criteria
Are there parking spaces available for guests?
How people will get to your event is very important, and depending on the location it is imperative that suitable travel arrangements are made. Generally, if the venue is in the city, parking may be limited. This is something that you must know in order to inform your guests. Depending on your requirements, lack of parking may exclude some venues.
What is the room capacity?
A function space in Docklands may look large, but have a small occupancy, this is because occupancy is determined by exits and not overall size. Older large buildings may have the space but not the permits to accommodate larger gatherings. You should plan for an occupancy ten percent over your guest list, and pick a venue that suits.
When can the room be accessed for set up?
Some venues may have tight schedules and this may limit your ability to access the room and set it up to your requirements. Check the hire times of the specific venue, does it include ample time for the set up to be completed? If not, you may need to book the room for longer than the event will be held.
Not only set up! Remember to account for the cleanup time, or if cleanup is included in the function space in Docklands hire fee. If not you should schedule the hire for longer to accommodate this time.
What other events are being held at the venue?
Knowing what events are being held at the same time, may give some indication as to unintended interference with your function. Consider, if you are holding your annual general meeting, you would not want a bucks party happening in the room next door! Use tact when asking this question as venues may not want to divulge information that can lead to you not booking.
What are the catering options are available?
If your function is having food and drinks, then you’ll need to know what catering options are available at the venue. Do they have a restaurant or a full service bar? Anything staffed by the venue will most likely cost more, to save money on your hire ask of the kitchen or bar is available for use without staff.
Are there security available at the venue?
Depending on your function, security may be an issue. If the venue does not provide security this may be an added cost to your event. However, some venues can offer security or have contacts with another provider for a discounted rate.